The Administrator will be a member of the Catholic Academies and Schools Office, working collaboratively with the Diocesan Director of Education and team members to provide administrative and governance support.

Principal Duties and Responsibilities:

• Manage the foundation governor, directors and members appointment process to agreed procedure and to ensure that deadlines are met.
• Process the DBS applications for foundation governors and directors.
• Ensure all information is provided to the Finance Team to produce and pay invoices and expense claims.
• Monitor income and expenditure against the budget profile.
• Provide a range of administrative functions, which support the work of the Catholic Academies and Schools Office team.
• Answer and direct phone calls; organize and schedule appointments; write and distribute email, correspondence memos, letters and forms.
• Co-ordinate the organisation of all events, meetings, briefings, courses and conferences. Assist when required with the organisation and distribution of regular briefings, reports and
• documentation.
• Contribute to the development and production of briefing papers and other documentation, as required
• Developing, populating and managing the database records for schools
• Collecting Director and Governor minutes
• Monitor the compliance of Admissions Policies and the cycle of consultation.
• Manage the appointment of representatives to the Standing Advisory Council on Religious Education (SACRE)
• Manage the appointment of representatives to Local Authority advisory committees as required.
• Ensure the website information is current and accurate, updating as required.
• Manage the CES Census process and its analysis.
• In conjunction with the Catholic Academies and Schools Office team assist with the organisation of any ‘one off’ events involving our schools.
• Undertake other duties/tasks commensurate to the post, as required.
• Carry out ad hoc duties as requested by your line manager
• To maintain the ethos and values of the Catholic Church and positively promote the work and activities of the Catholic Church.
• To undertake any task that may be requested from time to time that may be consistent with the nature and scope of this post.

Competence, expertise & Knowledge e.g.

Essential

• First class organisational skills including the ability to prioritise work, balance conflicting priorities, monitor progress and exercise judgement about chasing progress as necessary.
• Advanced proficiency in use of Microsoft Office including Word, Excel and PowerPoint.
• Understanding of Data Protection legislation.
• Excellent interpersonal skills and the confidence to deal with people at every level.
• Excellent communication skills both written and verbal
• Able to effectively manage a high- volume workload.
• Ability to work effectively as part of a team.
• Excellent problem -solving skills.
• Understanding of and commitment to equality of opportunity and good working relationships.
• Able to work on own initiative, organising and prioritising own workload to set deadlines.
• An ability to maintain high degree of confidentiality and trust.
• Good time keeping.
• Positive and flexible approach to work.

Desirable:

Knowledge of the values and teaching of the Roman Catholic Church.

For a job description and details of how to apply please contact recruitment@portsmouthdiocese.org.uk